National Assembly, Senate approve Cofek petition on the not so “Open Tender System” fuel procurement system

The Senate, Wednesday, approved the Cofek petition seeking parliament nod to open up the otherwise opaque fuel procurement system christened “Open Tender System” (OTS) adopted by the Ministry of Petroleum and Mining.

The National Assembly followed suit on Thursday and approved the same petition for review by the Energy Committee.

This is part of the petition as sent to Parliament.

Cofek is Kenya’s independent, self-funded, multi-sectorial, non-political and apex non-profit Federation committed to consumer protection, education, research, consultancy, litigation, anti-counterfeits campaign and business rating on consumerism and customer-care issues.

Kenya, since 2005, imports its’ refined petroleum products through a system dubbed Open Tender System (OTS) hosted by the Ministry of Mining and Petroleum.

The winning bidder(s) delivers the cargo via port of Mombasa and is then availed to other market players.

The purpose of the OTS was to ensure petroleum products, whose prices are regulated monthly in Kenya, remain competitive as per market conditions.

However, the conduct of the activities of OTS, despite its name denoting “open,” remains opaque, shrouded in secrecy, and exhibits cartel-like behaviour, denying Kenyan consumers the benefits on competitive pricing

The current fuel pricing mechanism does not make necessary disclosures on the procurement of fuel products, only making public a “landed cost” whose computation is not unambiguous as it includes demurrage and other charges such as shipping.

It is therefore almost impossible to tell at what price Kenya secured its oil cargo vis-à-vis prevailing global prices in the market

Data from the Energy and Petroleum Regulatory Authority (EPRA) indicates that only 13 out of a possible 96 Oil Marketing Companies (OMCs) participate in the monthly OTS tenders.

There are credible allegations of a clique of companies dominating oil imports via the OTS in what appears to be cartel-like behavior.

There is no disclosure by the Ministry of Mining and Petroleum, and the Energy and Petroleum Regulatory Authority (EPRA) – neither on their websites, via public notices in the media, nor on the Public Procurement Information Portal – and thus there is no information on when the tenders are floated, bids received, bids evaluation, cargo sizes, past winners, beneficial owners of the winning bidders.

This runs afoul of the Constitution of Kenya, 2010 which has clear provisions on the need for public participation and access to information held by Government, in the public interest.

Furthermore, Access to Information is the right of every citizen of Kenya under Article 35 of the Constitution

Kenya’s National values and principles of governance include public participation, transparency and accountability as underscored in Article 10 of the Constitution.

Further, the June 13, 2018 Executive Order on ‘Procurement of Public Goods, Works and Services by Public Entities’ by HE President Uhuru Kenyatta requires all government entities and publicly-owned institutions to publish full details of tenders and awards – including directors of companies winning the OTS.

We now humbly seek the National Assembly to come to the aid of consumers as follows;

  1. That National Assembly puts in place measures to oversight the operations of OTS to promote a free, fair tender platform for the benefit of fuel consumers
  2. Develop regulations, and/or any other necessary legislation to align the activities of the monthly OTS for fuel products with the Constitution of Kenya 2010
  3. Provide a framework to publicly advertise and make public all OTS awards – historical and from now henceforth – showing date of contracts, the bidders, when the tenders are floated, bids received, bids evaluation, cargo sizes, past winners (since 2005), respective storage capacities, beneficial owners of the winning bidders, among other information
  4. That winning bidders and details on the pricing and delivery schedules should be updated on an online portal immediately the award has been made
  5. That the disclosures shall include showing the cargo price per liter and a companion of the prevailing fuel prices for gasoline, diesel, kerosene and jet fuel.
  6. Order the Ministry of Mining and Petroleum to open up the OTS system to all oil marketing firms in Kenya as well as global oil traders who wish to participate. The increased competition will be beneficial to consumers as the lowest bid will be awarded.
  7. Order the Competition Authority of Kenya to analyze the dominance in the OTS by analyzing historical data to establish how many times each oil marketing company has won, the prices quoted vs the prevailing global market prices, and the cumulative value of tenders won and the margins accrued therein
  8. Further orders that the Competition Authority of Kenya institutes a study into the OTS to flush out any aspects of uncompetitive misconduct such as cartel-like behavior, price fixing and market allocation.
  9. Offer any other pro-public remedy on fuel pricing in Kenya

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